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Purpose: These procedures will outline the process for barcoding archival collections for both ArchivesSpace and Sierra databases. |
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CollMSS = main manuscript collections
FileMSS = file manuscript collections
Photo = photograph collections
ADD IN ADDITIONAL PROFILES HERE
Note that collection level records should be ingested into Sierra prior to the barcoding process. If a collection level record is not available, notify the Archival Cataloging Librarian.
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Barcoding, Tracking, Issues, and Stats Airtable Base | Student Tech Weekly Reporting Form | Notes |
|---|---|---|
Reviewed | Barcoding - Total Reviewed | |
Barcoded | Barcoded - Total Barcoded | |
Sierra Edits Made | Sierra Edits | |
Sierra - Items Added | Sierra - Items Added | |
AS Containers Added | ArchivesSpace-Containers Linked | Use anytime a barcode is applied to a container OR a new container is created |
AS Database Maintenance | ArchivesSpace - Database Maintenance | All other maintenance tasks including:
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Copy Cataloged (Not common) | SCA-CopyCat-Physical | Not commonly used in this process. Only use under direction from project leads |
AS Reordering Lines Added (Not common) | ArchivesSpace-Database Maintenance | Note commonly used. Note this column is combined with AS - Added or Removed from Inventory |
AS - Added or Removed from Inventory (Not common) | ArchivesSpace-Database Maintenance | Simple checkbox to indicate that boxes were added or removed from the inventory. Not commonly used. Note this column is combined with AS Reordering Lines Added |
Processing -Physical Item | Has no equivalent in the Barcoding base. Only use under direction from project leads | |
Batch Record Prep | Has no equivalent in the Barcoding base. Only use under direction from project leads |