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Purpose: These procedures will outline the process for barcoding archival collections for both ArchivesSpace and Sierra databases. |
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CollMSS = main manuscript collections
FileMSS = file manuscript collections
Photo = photograph collections
ADD IN ADDITIONAL PROFILES HERE
Note that collection level records should be ingested into Sierra prior to the barcoding process. If a collection level record is not available, notify the Archival Cataloging Librarian.
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Repeating boxes across series
Description:
What to do:
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Statistics Reporting
Statistics need to be reported each week on the Student Tech Weekly Reporting Airtable base. An individualized view in the Barcoding Airtable base has been set up for each student technician. The steps for recording statistics are as follows:
Open the both the Student Tech Weekly Reporting Airtable base or go to your individualized form
In a second window, open the Barcoding base and go to your individualized view
Go to the “Filtered by” option and change the first date to be the starting date in the week for which you are reporting. Likewise, change the second date to the ending date in the week for which you are reporting
The filtered view will now only display the entries from that week. These entries are summed at the bottom of the page (see yellow highlight below)
Record the sums from following columns from the Barcoding base into the form for weekly stats:
Barcoding, Tracking, Issues, and Stats Airtable Base | Student Tech Weekly Reporting Form | Notes |
|---|---|---|
Reviewed | Barcoding - Total Reviewed | |
Barcoded | Barcoded - Total Barcoded | |
Sierra Edits Made | Sierra Edits | |
Sierra - Items Added | Sierra - Items Added | |
AS Containers Added | ArchivesSpace-Containers Linked | |
Copy Cataloged (Not common) | SCA-CopyCat-Physical | Not commonly used in this process. Only use under direction from project leads |
AS Reordering Lines Added (Not common) | ArchivesSpace-Database Maintenance | Note commonly used. Note this column is combined with AS - Added or Removed from Inventory |
AS - Added or Removed from Inventory (Not common) | ArchivesSpace-Database Maintenance | Not commonly used. Note this column is combined with AS Reordering Lines Added |
Processing -Physical Item | Has no equivalent in the Barcoding base. Only use under direction from project leads | |
Batch Record Prep | Has no equivalent in the Barcoding base. Only use under direction from project leads |