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Price Special Collections Theatre Department Script Collection

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a. Edit → Validate OR Shift+F5

7. After validating the record, add a 909 field: https://usulibrary.atlassian.net/wiki/spaces/ULC/pages/1422721027/909+MARC+field+-+Statistics

7 8. Update Holdings

a. Action → Holdings → Update holding OR Shift+F8

89. Export Record

a. Action → Export OR F5

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Once edits are made, import into Sierra using the:

    LOAD/Overlay bibs & create items (.briefbiboverlay)

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Field

Field Number

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1

If more than one copy of this item exists, insert the copy number of the item in hand.

Item Code 1

n/a

n/a

18 (gift)

This indicates the type of acquisition process through which this material was ordered.  These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly

Item type

n/a

n/a

5 (Book, 5 day loan)

This indicates the item format and loan rule. 

Location

n/a

n/a

uthea

Status

n/a

n/a

a (Available soon)

Barcode

n/a

n/a

Scanned Barcode

Copy and paste barcode if working from a list or spreadsheet

Call Number

090

blank/blank

variable

Call number taken from the 050 or 090 field in the bib record.  Add spaces between call number sections and remove subfields.  For example:  PS 3568 .A489 S5 1973

Physical Processing

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Print and place a label on the item. Using the following label template:

  • PriceBlan S (USU Eastern special collections)

  • PriceBlanSp (USU Eastern special collections)

HEADER1ST LINE                    

HEADER 2ND LINE                


PR

2828

.A2

Q35

1993

Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL

Dust jackets, if present, should be left on the book.  Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. 

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Field

Indicator

Code/Data

Notes

Language

n/a

variable

Indicate 3 letter language code

Material Type

n/a

a (books, language material)

BLvl

n/a

m (monograph)

s (serial)

Most of these will be monographs, but there may be an occasional serial

Country

n/a

variable

Indicate 3 letter code country code

035

blank/blank

variable

Input/verify OCLC number is included

049

blank/blank

UUS8

050

blank/4

variable

Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC

100/110/111/113

see MARC codes

variable

245

see MARC codes

variable

264

see MARC codes

variable

300

see MARC codes

variable

336

see MARC codes

variable

337

see MARC codes

variable

338

see MARC codes

variable

490

see MARC codes

variable

500

see MARC codes

variable

590

blank/blank

USU Eastern Theatre Department Script Collection

650

see MARC codes

variable

Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. For plays, this will usually take the form of: [Subject] #v Drama.

655

blank/7

variable

Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft

700/710/730

see MARC codes

variable

830

see MARC codes

variable

ADD EXPLANATORY NOTES, IF NEEDED

856

see MARC codes

ADD STRUCTURE INFORMATION HERE

ADD EXPLANATORY NOTES, IF NEEDED

949

blank/blank

call number #i barcode #l uthea #t 5 #k a

ADD EXPLANATORY NOTES, IF NEEDED

Item Record Structure

Codes for item records

...

Once edits are made, import into Sierra using the:

    LOAD/Overlay bibs & create items (.briefbiboverlay)

...

Print and place a label on the item. Use the following label template:

  • PriceBlan S (USU Eastern special collections)

  • PriceBlanSp (USU Eastern special collections)

HEADER1ST LINE                  

HEADER 2ND LINE                


CALL# Line1

CALL# Line2

CALL# Line3

CALL# Line4

...

 When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED 

Note

ADD ADDITIONAL NOTES AS NEEDED, INCLUDING REFERENCES TO OTHER WORKFLOWS THAT MIGHT BE NEEDED.