Price Special Collections Theatre Department Script Collection
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Once imported, add or edit the following fields in the item records, if needed:
Field | Field Number | Indicator | Code/Data | Notes |
|---|---|---|---|---|
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly |
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. |
Location | n/a | n/a | uthea | |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | Copy and paste barcode if working from a list or spreadsheet |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
Physical Processing
Theatre Department scripts are typically cataloged from a list or spreadsheet. If the book is in hand, follow these procedures for processing:
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Print and place a label on the item. Using the following label template:
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
HEADER1ST LINE HEADER 2ND LINE |
CALL# Line1
CALL# Line2
CALL# Line3
CALL# Line4PR 2828 .A2 Q35 1993 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Dust jackets, if present, should be left on the book. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items.
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Verify/input the following fields:
Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter language code |
Material Type | n/a | a (books, language material) | |
BLvl | n/a | m (monograph) s (serial) | Most of these will be monographs, but there may be an occasional serial |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | UUS8 | |
050 | blank/4 | variable | Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC |
variable | |||
245 | variable | ||
264 | variable | ||
300 | variable | ||
336 | variable | ||
337 | variable | ||
338 | variable | ||
490 | variable | ||
500 | variable | ||
590 | blank/blank | USU Eastern Theatre Department Script Collection | |
650 | variable | Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. For plays, this will usually take the form of: [Subject] #v Drama. | |
655 | blank/7 | variable | Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft |
variable | |||
830 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |
949 | blank/blank | call number #i barcode #l uthea #t 5 #k a | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Codes for item records
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | (as needed) | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly |
Item type | n/a | n/a | 5 (Book, 5-day loan) | This indicates the item format and loan rule. |
Location | n/a | n/a | uthea | |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | If working from a list or spreadsheet, copy and paste barcode |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
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Import and Edit in Sierra
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
...
Print and place a label on the item. Use the following label template:
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Do NOT remove dust jackets or coverings from the item. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items for both the dust jacket and the item.
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When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
| Note |
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ADD ADDITIONAL NOTES AS NEEDED, INCLUDING REFERENCES TO OTHER WORKFLOWS THAT MIGHT BE NEEDED. |