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Price Special Collections Theatre Department Script Collection
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Price Special Collections Theatre Department Script Collection
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A special collection of play scripts donated to the library by the USU Eastern Price Theatre Department. These are usually cataloged remotely from a list or spreadsheet. |
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g. Print/publisher information (260/264)
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
4. Check that the following fields are present
a. Subject heading (at least one)
b. Call number (050)
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
Edit the Bibliographic Record
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7. Export Record
a. Action → Export OR F5
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
Import and Edit in Sierra
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Field | Field Number | Indicator | Code/Data | Notes | |
|---|---|---|---|---|---|
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. | |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. the type of acquisition process through which this material was ordered. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly | |
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options. | |
Location | n/a | n/a | uthea | See list of Location Codes | |
Status | n/a | n/a | a (Available soon) | ||
Barcode | n/a | n/a | Scanned Barcode | Copy and paste barcode if working from a list or spreadsheet | |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 ADD PS 3568 .A489 S5 1973 |
Physical Processing
Theatre Department scripts are typically cataloged from a list or spreadsheet. If the book is in hand, follow these procedures for processing:
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Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Dust jackets, if present, should be left on the book. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the USU Eastern Library stamp.
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Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
Make sure the 590 field has been added
Handoff
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
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Level 2 - Complex or Original Cataloging
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Field | Indicator | Code/Data | Notes | |||
Language | n/a | variable | Indicate 3 letter language code | |||
Material Type | n/a | a (books, language material) | ||||
BLvl | n/a | m (monograph) s (serial) | Most of these will be monographs, but there may be an occasional serial | |||
Country | n/a | variable | Indicate 3 letter code country code | |||
035 | blank/blank | variable | Input/verify OCLC number is included | |||
049 | blank/blank | UUS8 | INSERT PREFERRED CALL NUMBER FIELD HERE | INSERT CALL NUMBER INDICATORS HERE | variable | |
ADD EXPLANATORY NOTES, IF NEEDED050 | blank/4 | variable | Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC | |||
variable | ADD EXPLANATORY NOTES, IF NEEDED | |||||
245 | variable | ADD EXPLANATORY NOTES, IF NEEDED | variable | |||
264 | variable | ADD EXPLANATORY NOTES, IF NEEDED | ||||
300 | variableADD EXPLANATORY NOTES, IF NEEDED | |||||
336 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | variable | |||
337 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | variable | |||
338 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDEDvariable | ||||
490 | variableADD EXPLANATORY NOTES, IF NEEDED | |||||
500 | variableADD EXPLANATORY NOTES, IF NEEDED | |||||
590 | blank/blank | USU Eastern Theatre Department Script Collection | ||||
650 | variable | Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. ADD EXPLANATORY NOTES, IF NEEDED. For plays, this will usually take the form of: [Subject] #v Drama. | ||||
655 | blank/7 | variable | Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft | |||
variable | ||||||
ADD EXPLANATORY NOTES, IF NEEDED | 830 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | ||||
949 | blank/blank | #i barcode #l uthea #t 5 #k a | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Field | Field No. | Indicator | Code/Data | Notes | |||||||||
Copy No. | n/a | n/a | (as needed) | If more than one copy of this item exists, insert the copy number of the item in hand. | |||||||||
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly | |||||||||
Item type | n/a | n/a | 5 (Book, 5-day loan) | This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options. | |||||||||
Location | n/a | n/a | utheaSee list of Location Codes | ||||||||||
Status | n/a | n/a | a (Available soon)ADD EXPLANATORY NOTES, IF NEEDED | ||||||||||
Barcode | n/a | n/a | Scanned Barcode | If working from a list or spreadsheet, copy and paste barcode | |||||||||
Call Number | 090 | blank/blank | Call number taken from 050 or 090 | ADD EXPLANATORY NOTES, IF NEEDED | Internal Note | n/a | n/a | INDICATE TEXT FOR INTERNAL NOTE (IF NEEDED) | ADD EXPLANATORY NOTES, IF NEEDED | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
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Procedures
Preparation:
INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.
Process:
IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM
Physical Processing
Barcoding:
On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode. For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the Merrill-Cazier Library stamp.
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Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)
Tracking
Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
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When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
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ADD ADDITIONAL NOTES AS NEEDED, INCLUDING REFERENCES TO OTHER WORKFLOWS THAT MIGHT BE NEEDED. |