Price Special Collections Theatre Department Script CollectionPrice Special Collections Theatre Department Script Collection
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a. Check record carefully to make sure it’s a match--particularly the publisher, date, and edition. Older play scripts have typically have been issued in numerous editions.
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c. If item is physically in hand, proceed to the Physical Processing instructions below. If working from a list, let the USU Eastern Library know when the list is finished and the books are ready to go.
d. If no record is found, repeat title search with various abbreviations to ensure thorough search, then proceed to step 2.
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b. Author of document
c. ISBN or LCCN
d. Publisher (in combination with other search terms)
3. Check that the following fields match the item in hand:
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g. Print/publisher information (260/264)
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
4. Check that the following fields are present
a. Subject heading (at least one)
b. Call number (050)
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
Edit the Bibliographic Record
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2. Add a 590 field
a. 590 _ _ USU Eastern Theatre Department Script Collection.USU Eastern Theatre Department Script Collection
3. Add a 949 field OR apply USU Eastern Theatre Department Script Collection constant data OR add item record on Sierra after record is imported
3. Spell check
a. Tools → Check Spelling OR F7
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7. Export Record
a. Action → Export OR F5
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
Import and Edit in Sierra
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Field | Field Number | Indicator | Code/Data | Notes |
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Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly |
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options. |
Location | n/a | n/a | uthea | See list of Location Codes |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 ADD |
Physical Processing
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Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Dust jackets, if present, should be left on the book. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the USU Eastern Library stamp.
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Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
Make sure the 590 field has been added
Handoff
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
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Level 2 - Complex or Original Cataloging
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Field | Indicator | Code/Data | Notes | ||
Language | n/a | variable | Indicate 3 letter language code | ||
Material Type | n/a | a (books, language material) CHANGE FOR APPROPRIATE CODE, AS NEEDED | ADD EXPLANATORY NOTES, IF NEEDED | ||
BLvl | n/a | m (monograph) CHANGE FOR APPROPRIATE CODE, AS NEEDED One of these options is acceptables (serial) | Most of these will be monographs, but there may be an occasional serial | ||
Country | n/a | variable | Indicate 3 letter code country code | ||
035 | blank/blank | variable | Input/verify OCLC number is included | ||
049 | blank/blank | INSERT UUSX CODE HERE | ADD EXPLANATORY NOTES, IF NEEDEDUUS8 | ||
INSERT PREFERRED CALL NUMBER FIELD HERE | INSERT CALL NUMBER INDICATORS HERE | variable | ADD EXPLANATORY NOTES, IF NEEDED | ||
variable | ADD EXPLANATORY NOTES, IF NEEDED | ||||
245 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
264 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
300 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
336 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |||
337 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |||
338 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |||
490 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
500 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
590 | blank/blank | variable | ADD EXPLANATORY NOTES, IF NEEDEDUSU Eastern Theatre Department Script Collection | ||
650 | variable | Refer to ClassWeb or Library of Congress Subject Headings. ADD EXPLANATORY NOTES, IF NEEDED. | |||
variable | ADD EXPLANATORY NOTES, IF NEEDED | ||||
830 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |||
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |||
949 | blank/blankADD STRUCTURE INFORMATION HERE | #i barcode #l uthea #t 5 #k a | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Field | Field No. | Indicator | Code/Data | Notes | |
Copy No. | n/a | n/a | (as needed) | If more than one copy of this item exists, insert the copy number of the item in hand. | |
Item Code 1 | n/a | n/a | INSERT PREFERRED CODE18 (Sgift) HERE | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. ADD EXPLANATORY NOTES, IF NEEDEDThese are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly | |
Item type | n/a | n/a | INDICATE APPROPRIATE CODE HERE | This indicates a EXPLAIN CODE HERE5 (Book, 5-day loan) | This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options. |
Location | n/a | n/a | INDICATE APPROPRIATE CODE HEREuthea | See list of Location Codes ADD EXPLANATORY NOTES, IF NEEDED | |
Status | n/a | n/a | a (Available soon) | ADD EXPLANATORY NOTES, IF NEEDED | |
Barcode | n/a | n/a | Scanned BarcodeADD EXPLANATORY NOTES, IF NEEDED | If working from a list or spreadsheet, copy and paste barcode | |
Call Number | INSERT090 | blank/blank | Call number taken from INSERT APPROPRIATE CALL NUMBER FIELD 050 or 090 | ADD EXPLANATORY NOTES, IF NEEDED | |
Internal Note | n/a | n/a | INDICATE TEXT FOR INTERNAL NOTE (IF NEEDED) | ADD EXPLANATORY NOTES, IF NEEDED |
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Procedures
Preparation:
INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.
Process:
IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM
Physical Processing
Barcoding:
On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode. For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the Merrill-Cazier Library stamp.
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Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)
Tracking
Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
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When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
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ADD ADDITIONAL NOTES AS NEEDED, INCLUDING REFERENCES TO OTHER WORKFLOWS THAT MIGHT BE NEEDED. |