Price Special Collections Theatre Department Script Collection

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Price Special Collections Theatre Department Script Collection

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c. If item is physically in hand, proceed to the Physical Processing instructions below.

c d. If no record is found, repeat title search with various abbreviations to ensure thorough search, then proceed to step 2.

2. Search OCLC for the appropriate record.  Key searches would include:

a. Title of document (exact title if possible)

b. Author of document

c. ISBN or LCCN

3. Check that the following fields match the item in hand:

a. Title and author (245/246)

b. Author / Department (100/700,110/710)

c. Edition (250)

d. Year of publication (260/264)

e. Formats (338 or 538 if present)

f. Page numbers (300)

g. Print/publisher information (260/264)

• INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED

4. Check that the following fields are present

a. Subject heading (at least one)

b. Call number (050)

• INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED

Edit the Bibliographic Record 

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7. Export Record

a. Action → Export OR F5

1. INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED

Import and Edit in Sierra

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Once edits are made, import into Sierra using the:

    LOAD/Overlay bibs & create items (.briefbiboverlay)

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Physical Processing

Theatre Department scripts are typically cataloged from a list or spreadsheet. If the book is in hand, follow these procedures for processing:

Barcoding:

For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.  CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Label:

Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:

• INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS

Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL

Remove any dust jackets or coverings from the itemDust jackets, if present, should be left on the book.  Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier USU Eastern Library stamp.

Tracking

Be If working from a list or spreadsheet, it isn’t necessary to enter the books on the spreadsheet. If, however, the book is in hand, be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF

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• Item displays appropriately in the OPAC

• All fields are completed in the CMS Item Tracker

• INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)Make sure the 590 field has been added

Handoff

 When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED  

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Level 2  - Complex or Original Cataloging

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Item Record Structure

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Procedures

Preparation:

• INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.

Process:

1. IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM

Physical Processing

Barcoding:

On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.  For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Label:

Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:

• INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS

Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL

Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier Library stamp.

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• Item displays appropriately in the OPAC

• All fields are completed in the CMS Item Tracker

• INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)

Tracking

Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF

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 When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED