CURRENT
| Info |
|---|
Collection Information Distance libraries include all libraries that are not located on the Logan campus of Utah State University. These workflows will include information on cataloging, processing, and shipping materials. |
...
Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
...
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 17 (Firm order) 18 (Gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. |
Item type | n/a | n/a | 0 Book unless otherwise indicated | This indicates the item format and loan rule. Please the Sierra Codes documentation for more options. |
Location | n/a | n/a | ubks (Price - circulating books) wbks (Blanding - circulating books) | See list of Location Codes for other options |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | |
Call Number | 090 (LC call numbers) 099 (ANSCR call numbers) | blank/blank | variable | Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 |
Books with Discs
Accompanying discs are kept with the book on the shelf. The book and disc are, however, checked out individually, therefore the disc needs its own item record
...
PricBlaCDs (USU Eastern CDs, LC call number)
PriceANSCR (Price music CDs, ANSCR call number):
PricBla11 (USU Eastern general stacks, larger font)
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
...
Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter language code |
Material Type | n/a | a (books, language material) t (manuscripts, language material) i (non-musical sound recording) j (musical sound recording) g (projected media – DVDs, VHS, etc.) | |
BLvl | n/a | m (monograph) s (serial) | |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | UUS8 (Price) UUS9 (Blanding) | |
050 | blank/4 | variable | Use for locally-assigned call numbers, based on the Library of Congress system |
099 | blank/blank | variable | Use for locally-assigned call numbers, based on a system other than Library of Congress (including ANSCR numbers for Price Music CDs) |
variable | |||
245 | variable | ||
264 | variable | ||
300 | variable | ||
336 | variable | ||
337 | variable | ||
338 | variable | ||
490 | variable | ||
500 | variable | ||
590 | blank/blank | variable | |
650 | variable | Refer to ClassWeb or Library of Congress Subject Headings. | |
variable | |||
830 | variable | ||
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |
949 | blank/blank | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Codes for Item Records
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 17 (Firm order) 18 (Gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. |
Item type | n/a | n/a | 0 Book unless otherwise indicated | This indicates the item format and loan rule. Please the Sierra Codes documentation for more options. |
Location | n/a | n/a | ubks (Price - circulating books) wbks (Blanding - circulating books) | See list of Location Codes for other options |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | |
Call Number | 090 (LC call numbers) 099 (ANSCR call numbers) | blank/blank | variable | Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 |
Physical Processing
Barcoding:
For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
PricBlaCDs (USU Eastern CDs, LC call number)
PriceANSCR (Price music CDs, ANSCR call number):
PricBla11 (USU Eastern general stacks, larger font)
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
Do NOT remove dust jackets or coverings from the item. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items for both the dust jacket and the item. Blanding prefers the label to be placed on the spine, even if the spine is narrow. Labels can be paper clipped to pages of the book rather than stuck on, if placement is difficult
...