CURRENT
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Collection Information Distance libraries include all libraries that are not located on the Logan campus of Utah State University. These workflows will include information on cataloging, processing, and shipping materials. |
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 17 (Firm order) 18 (Gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. |
Item type | n/a | n/a | 0 Book unless otherwise indicated | This indicates the item format and loan rule. Please the Sierra Codes documentation for more options. |
Location | n/a | n/a | ubks (Price - circulating books) wbks (Blanding - circulating books) | See list of Location Codes for other options |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | |
Call Number | 090 (LC call numbers) 099 (ANSCR call numbers) | blank/blank | variable | Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 |
Books with Discs
Accompanying discs are kept with the book on the shelf. The book and disc are, however, checked out individually, therefore the disc needs its own item record
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PricBlaCDs (USU Eastern CDs, LC call number)
PriceANSCR (Price music CDs, ANSCR call number):
PricBla11 (USU Eastern general stacks, larger font)
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
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Level 2 - Complex or Original Cataloging
Complex and/or original cataloging follows standard cataloging processes. Please see the Level 1 - Copy Cataloging Instructions above for specific bib record notes, item record codes, and processing instructions.
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Bibliographic Record Structure
Verify/input the following fields:
Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter language code |
Material Type | n/a | a (books, language material) t (manuscripts, language material) i (non-musical sound recording) j (musical sound recording) g (projected media – DVDs, VHS, etc.) | |
BLvl | n/a | m (monograph) s (serial) | |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | UUS8 (Price) UUS9 (Blanding) | |
050 | blank/4 | variable | Use for locally-assigned call numbers, based on the Library of Congress system |
099 | blank/blank | variable | Use for locally-assigned call numbers, based on a system other than Library of Congress (including ANSCR numbers for Price Music CDs) |
variable | |||
245 | variable | ||
264 | variable | ||
300 | variable | ||
336 | variable | ||
337 | variable | ||
338 | variable | ||
490 | variable | ||
500 | variable | ||
590 | blank/blank | variable | |
650 | variable | Refer to ClassWeb or Library of Congress Subject Headings. | |
variable | |||
830 | variable | ||
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |
949 | blank/blank | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Codes for Item Records
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 17 (Firm order) 18 (Gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. |
Item type | n/a | n/a | 0 Book unless otherwise indicated | This indicates the item format and loan rule. Please the Sierra Codes documentation for more options. |
Location | n/a | n/a | ubks (Price - circulating books) wbks (Blanding - circulating books) | See list of Location Codes for other options |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | |
Call Number | 090 (LC call numbers) 099 (ANSCR call numbers) | blank/blank | variable | Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 |