500 General Notes
All general notes are entered into the 500 field. General notes consist of information that will help the patron or fellow cataloger to further identify the item. If the information entered in the 500 field is a direct quotation (meaning it is an exact transcription from the item formally stated in quotation marks) the location from which the information was taken must be indicated unless it was taken from the title page; anywhere else must be stated.
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*Delete any notes that refer to a specific copy of an item held at another institution.
Special Collections book cataloging is often heavy with notes on artifact details. Especially useful for Hatch room, artists books, and ASL books. Special Collections will often give us these notes, but keep an eye out for other useful artifact information.
Some examples:
500 Leaves bound together with brass wire.
500 Printed on double leaves; sewn to boards.
500 In slipcase.
500 Typescript (Carbon copy).
504 Bibliography, etc., Note
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504 _ _ Sources: p. 125–152.
505 Formatted Content Note
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There are two levels at which content notes can be encoded: basic and enhanced. For basic content notes, all information is entered in the first subfield a. The title and the statements of responsibility are separated by “ / “ . Each title of a separate work or part and the statement of responsibility are separated by “ –– “. Only capitalize the first word of the title and proper nouns.
An enhanced content note is similar to a basic note in information entered, rules of capitalization, and punctuation. The difference is that the subfields are added for better machine generated searching and sorting. Each title is entered into a subfield t,each statement of responsibility is entered into a subfield r.
Example (Basic – without statements of responsibility):
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ǂt National security and climate change in perspective / ǂr Kurt M. Campbell, Christine Parthemore –– ǂt Can history help with global warming? / ǂr J. R. McNeill –– ǂt Three plausible scenarios of future climate change / ǂr Jay Gulledge.
Check the 1st and 2nd indicators. The first indicator tells the system what type of caption to use at the beginning of the content note. The second indicator tells the cataloger and the computer whether the contents are encoded at the basic level or at the enhanced level.
1st indicator codes:
0 = Contents (complete contents of item are listed)
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8 = No display constant generated (no caption generated for beginning of note)
2nd indicator codes:
blank = Basic
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Proofread and Spell Check for typos.
510 Citation/Reference Note
This note tells a patron if the work you are cataloging is cited in a bibliography or other reference work. Special Collections uses this mostly for our early printed Mormon materials. If cataloging a Mormon item published between 1830-1930 you will need to check “A Mormon bibliography, 1830-1930 : books, pamphlets, periodicals, and broadsides relating to the first century of Mormonism / edited by Chad J. Flake and Larry W. Draper” and add a citation for it. This is a two volume work and hard copies can be found in Melanie’s cubicle in the Cataloging Dept. or Becky’s cubicle in Special Collections. There is also another copy cataloged in the SCA Dewey Collection. The bibliography can also be found online at http://lib.byu.edu/digital/mormon_bib/
If the title of the work you are cataloging is found in the Mormon bibliography you will need to add the following note:
510 4_ Flake & Draper, ǂc [number of entry listed in the Mormon bibliography]
*The 1st indicator code of 4 is used most often in Special Collections because that means that the number of the entry in the bibliography is included in the note.
520 Summary Note
This is an unformatted note that gives a general description or summation of the scope and/or content of the item. Often these summaries are taken from the jacket of the book, or from a publisher’s description. If the summary is helpful, concise, and not biased, it is okay to leave it in. If the summary is really long, biased, and not helpful in determining usefulness of the book, delete or edit this field.
530 Additional Physical Form Available Note
This note provides information to the patron regarding other formats the same information is available in.
546 Language Note
The 546 field is for textual information regarding the language, printed characters, and symbols contained in the item being described in the bibliographic record. If this field is used in the record to indicate the presence of more than one language or that the item is a translation, the record should also contain a 041 field.
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*This field is not used when an item just quotes something in another language in order to critique or discuss it in English. This field is used when the material presented in the language(s) is a part of the text itself. For example, a record for poems written in French translated into English as a poetry book would have a 546 field and a 041 field. A literature book studying the various types of French poetry with examples given in French in order to discuss the poems would not have a 546 field.
590 Local Note
The 590 field is for notes that pertain only to the copy of an item held by a USU library. A For Special Collections a 590 note is also used to indicate the presence of a gift plate, or to indicate that the item was a giftcommonly used for binding information, gift notes, collection notes, inscription/signature by the author of the work, presence of dust jacket, printings, etc. A 590 note can be used to indicate the presence of an author’s signature in a book. It can also be used to state that the item is bound with other items.
Examples:
590 _ _
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Signed by the author.
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590 _ _ Inscribed by the author
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590 _ _ Gift of Brenda Branyon.
590 _ _ Jack London Collection.
590 _ _ In original dust jacket.
590 _ _ Special Collections copy has accession no. 1984.125 and 90962.
590 _ _ Pambound.
590 _ _ Bound with: (enter call number(s) for the item(s) that the copy is bound with)
Gift Plates
Gift plates are periodically placed in books which are to be copy cataloged. These will usually be found in the flyleaf pages or inside of the cover. If there is a gift plate present in the item, enter the appropriate information in a 590field.
Examples:
590 _ _ Gift
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of the Class of 1912.
590 _ _ Contains bookplate which reads "Presented to the Utah State Agricultural College in memory of my mother Ella Gardner McQuarrie Hatch - Anne McQuarrie Hatch."
590 _ _ Gift
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of Kathryn Caine Wanlass.
590 _ _ From the personal library of James Prestini (1908-1993).
590 _ _ Gift in memory of Michelle Miller.
590 _ _ Gift of the Marie Eccles Caine Foundation.