These procedures outline the process for creating a comprehensive inventory of the boxes in the Utah State University Archives. This process also lays the groundwork for collecting the information to map into the ArchivesSpace and Sierra databases. There are two main functions to this process: recording the series titles and descriptions for each box and barcoding boxes or items.
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Airtable
Sierra (Integrated Library System)
Barcodes
Master list of University Archives record groups [USU Sign-in Required]: https://usu.box.com/s/zs7f49ti9wug36t4rbr0f4s3t9rfspcd
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Current list of University Archives titles in Sierra [USU Sign-in Required]: https://usu.box.com/s/6d59d3yyr94k0qmxf0mzzvu5xq6frlyo
Current list of University Archives items in Sierra [USU Sign-in Required]: https://usu.box.com/s/dw4dpcxbtmdjebvkxag21ywdefkl479p
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Please note that the presence of oversize boxes are noted by a label on the box directly preceding it numerically that reads: “Following box(es) is/are oversize____”. Wherever this label is seen, please pull the subsequent box(es) from the oversize shelf and record them in the order that they would appear in the collection as if they were all housed together.
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Inventory Finalization
SCA Cataloging Assistant will record the following in the University Archives Tracking database, Record Group Status:
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